Everyone loves an outdoor event, particularly when the sun shines and there’s plenty of space for guests to mingle and enjoy the weather. Weddings, in particular, are beautiful when staged outdoors. Whatever the event, it’s a good idea to plan for all eventualities, whilst still taking full advantage of all the positives.

Managing the risks and exploiting the advantages of outdoor events

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Come Rain or Come Shine

The biggest single factor in planning your outdoor event will be the weather. Events don’t have to take place in summer – an Easter egg hunt in Spring, a stroll through an autumn vineyard or even a winter sleigh ride can all help to make your seasonal outdoor event magical. However, the positives that the weather brings can all too often be offset by its unpredictability. Watch the long-range weather forecast and plan for a day without rain or high winds. Will you need to provide sunscreen or blankets? Will there be trip hazards from ice and snow, or the risk of insect bites? You won’t be able to control the weather, but you can plan an alternative venue, if it threatens to spoil your event.

The Great Outdoors

One huge advantage of outdoor events is the space that your guests will have for socialising. Children can run around and play whilst the adults mingle, and you can set your seating, tables and other arrangements without any confinements. Assess the space for any potential hazards, such as ponds or low hanging branches, for example, and plan accordingly. A plan for emergencies is essential and the HSE has reliable information on this.

Under Canvas

A popular option for an outdoor event is to use a marquee. This gives you all the advantages of being outdoors, with a more formal structure for dining and speeches. Outdoor structures need to be properly installed, including any lighting, to ensure that risks from high winds and rain are minimised. Search online for companies in your area using a search term like ‘marquee hire in Kent’. A company like http://www.2intents.co.uk marquee hire in Kent will offer a range of tents and accessories, to help you achieve your dream event.

A beautiful setting will make your outdoor event,and your photographs of the day, something to remember. With a little thought and planning, you can manage the risk while making the most of the opportunities.